Trinity Spending & Receipt Policy
Quick Guide

What You Need to Know
All purchases for Trinity must have proper documentation to ensure accurate records and good stewardship.

1. When You Make a Purchase
Get a receipt, invoice, or proof of payment. 
Make sure it is clear and includes:
• Vendor name
• What was purchased (goods/services)
• Total cost
• How you paid (cash, credit, check, etc.)
• Date of transaction

2. Completing the Receipt Submission Form
 Attach a Receipt Submission Form to every receipt or invoice. 
 Fill in all fields completely.  Incomplete forms will be returned for corrections.
 

3. If There’s No Receipt
 If missing—write a signed note explaining the purchase. 
 If from non-commercial vendor—get hand written and signed receipt from seller with all pertinent information on it. 
 Attach the Receipt Submission Form to the note. 
 Submit just like a regular receipt. 
 These types of receipts are subject to further review by Finance and Leadership Teams.

4What You Need to Know
All purchases for Trinity must have proper documentation to ensure accurate records and good stewardship.

1. When You Make a Purchase
Get a receipt, invoice, or proof of payment. 
Make sure it is clear and includes:
• Vendor name
• What was purchased (goods/services)
• Total cost
• How you paid (cash, credit, check, etc.)
• Date of transaction

2. Completing the Receipt Submission Form
 Attach a Receipt Submission Form to every receipt or invoice. 
 Fill in all fields completely.  Incomplete forms will be returned for corrections.
 

3. If There’s No Receipt
 If missing—write a signed note explaining the purchase. 
 If from non-commercial vendor—get hand written and signed receipt from seller with all pertinent information on it. 
 Attach the Receipt Submission Form to the note. 
 Submit just like a regular receipt. 
 These types of receipts are subject to further review by Finance and Leadership Teams.

4. Submit your Receipt
 Place your receipt with Submission form attached in the appropriate mail basket in the mail box area near the offices.

5. What Happens Next
 Treasurer scans and stores all receipts digitally. 
 Budget owners receive digital copies of receipts monthly (or as needed). 
 Budget owners have 5 business days to approve receipts. 
 No response = automatically considered Approved.

Remember
Every purchase must be documented. 
Every receipt must have a form. 
Every dollar must be accounted for.

Thank you for helping Trinity remain faithful and transparent in stewarding God’s resources!