How to complete the Receipt Submission Form
Quick Guide

What You Need to Know
All purchases for Trinity must have this form attached to all receipts, invoices or other document declaring purchases. It must be completed correctly or it can delay payment to the vendor or create budget inconsistencies within your area.

Submitted By: (Required) - This should either be the purchaser or the owner of the budget.
Date of Purchase : (Required) - This should match the date on the receipt.
Vendor: (Required) - Who was the purchase made from
Cost Center (S): - (Required) - This is your budget area, a list of these can be found on the back of the form. This is the budget the costs will be applied to. If your receipt has multiple Cost Centers on it please break out the individual purchases per cost center on the receipt.
Payment Type: (Required) - One box must be checked to show how the items were paid for. Trinity Credit Card indicates that a card owned by Trinity was used, Store Account refers to a charge account set up with differ-ent stores. Cash designates that the item was paid for with cash or check supplied by Trinity. I paid with my own money designates that the purchaser used their own finances to pay for the items. In this case the purchaser can either donate the goods to Trinity or request reimbursement. Make Check Payable to: is the name of the person to be reimbursed. If the check is to be mailed to that person please enclose the address on the back of the form.
Funding Unit: (Required) - Check the box for the fund to which the items should be paid out of. Typically most budgets come out of the General Fund.
Back Page: The back of the form includes a list of all relevant Cost Centers as well as a place for a reimbursement check to be sent.